On February 21, 2020, the Prime Minister issued Decision No. 06/2020 / QD – TTg on organizing and managing international conferences and seminars in Vietnam. This decision takes effect from April 15, 2020.
International conferences and seminars are defined as conferences and seminars with foreign elements, organized in the form of face-to-face meetings on Vietnamese territory, or online form with at least one bridgehead. within the territory of Vietnam, including:
– Conferences and seminars organized by Vietnamese agencies or organizations with the participation or receipt of foreign funding;
– Conferences and seminars organized by foreign organizations.
Decision 06/2020 regulates the procedures for obtaining permission and organizing international conferences and seminars. Specifically, the process of applying for permission to organize international conferences and seminars is prescribed as follows:
– The organizing unit shall send an application file for permission to organize an international conference or seminar to the agency of the competent person for at least 40 days, for international conferences and seminars under the deciding competence of the Prime Minister. and at least 30 days for international conferences and seminars under the deciding competence of competent persons.
– For approved programs, projects and non-projects with components of organizing international conferences and seminars but there is no Scheme on organization, or agencies approving programs, projects and non-projects. The judiciary is not an agency of the competent person under this Decision, the organizer should follow the above process before organizing international conferences and seminars.
The units, after being permitted by competent persons, to organize international conferences and seminars shall have to: To organize international conferences and seminars according to the approved contents and schemes; strictly comply with current financial regulations. Organizers are solely responsible for the content of documents, reports, presentations, materials, and related data published before, during and after international conferences and seminars, and to ensure the implementation of regulations on protect state secrets. In addition, it must comply with the reporting regime to competent agencies of the results of organizing international conferences and seminars within 15 days after the conclusion of international conferences and seminars and concurrently to the Ministry. Diplomatic relations for international conferences and seminars under the authorization of the Prime Minister for synthesis.
Decision 06/2020 is applicable to Vietnamese and foreign agencies and organizations that organize international conferences and seminars on Vietnam’s territory and agencies involved in managing international conferences and seminars.